Pilot Privacy Notice and Terms

• Your name and email — so we can give you access. We don't ask for your birth date, school, health information or location.
• Your check-ins (a one-word read on how you're showing up, what you need, how much time you have, and a quick read after a practice) — so the app can suggest practices.
• Which practices you opened or completed, and what you said had changed — so your own history is useful to you.
• Anything you write: reflections, the values you pick, saved practices — because the app is a place to think.
• Optional feedback on a practice (whether you'd come back, plus an optional comment) — so we can improve the practices themselves.

Your individual check-ins and their history, your practice history, your reflections, your values and your saved practices are visible only to you. Coaches, teammates, schools and parents cannot see any of them.

Nothing. There are no coach accounts, no team reporting, no team dashboards and no access to anyone else's check-ins, answers, history, reflections, values, saved practices or feedback.

Mindfulness Gym administrators can see account identity (name and email) in order to run access and support, and can read the optional practice feedback you choose to send us, so we can improve the practices. They cannot read your private reflections, check-ins or values. Practice feedback is never shared with anyone outside the Mindfulness Gym team.

Personal athlete data is retained until 90 days after your season or programme end date, as recorded by your Mindfulness Gym administrator. After that period, personally identifiable check-ins, practice history and private reflections are deleted or irreversibly anonymised. During the pilot this is carried out as a reviewed manual step rather than an automatic job, so the timing is a commitment we keep by hand.

You can export everything you've written from your Profile at any time. You can also request deletion of your data or your whole account from your Profile. That sends a request to the Mindfulness Gym team — it is not an instant automatic deletion. We aim to respond within 7 business days, and the request itself carries only your account email, your user ID and the time of the request.

Access is invitation-only. Mindfulness Gym is for athletes aged 13 and over. If you are under the age of consent where you live, a parent or guardian should know you use it. We keep what we collect to the minimum the app needs.

Mindfulness Gym is a development and wellbeing tool. It is not therapy, diagnosis, treatment, medical care or crisis support. If you need care beyond the platform, see Support beyond Mindfulness Gym.

Questions, corrections, export or deletion requests: secondwindandco@gmail.com.

This wording describes how the pilot actually works; it is not legal advice and makes no guarantees beyond the practices described. Mindfulness Gym should have this notice reviewed by qualified Canadian privacy and legal counsel before any broader public launch.